Personal Assistant, INSANITY

ABOUT THE ROLE

Insanity is hiring a PA to the Directors to support the Founder & CEO, Director of Legal & Business Affairs, and Group Managing Director.

This is a high-trust executive support role responsible for ensuring senior leadership operates efficiently day to day. You will manage complex schedules, coordinate travel, prepare meetings and act as a key point of communication between the Directors and internal and external stakeholders. This is a primarily office-based role in King’s Cross, Monday to Friday (10am–6pm), providing in-person executive support and meeting coordination.

What You’ll Do

• Provide proactive executive support to the Directors, ensuring their schedules and priorities run smoothly

• Manage complex diaries across multiple time zones, scheduling meetings and resolving conflicts

• Coordinate domestic and international travel including flights, accommodation, visas and itineraries

• Prepare meeting materials, agendas and briefing documents

• Attend meetings when required to capture notes and follow up on actions

• Act as a professional first point of contact for clients, talent and stakeholders

• Manage company mailboxes and communications, drafting responses where appropriate

• Process expenses and invoices using internal systems

• Support internal events such as leadership meetings, off-sites and company gatherings

• Work closely with the wider operations team to support smooth day-to-day business operations

Who This Is For

• Experienced Personal Assistants or Executive Assistants with at least 5 years supporting senior leadership

• Professionals confident managing multiple stakeholders and complex schedules

• Highly organised individuals with exceptional attention to detail

• Strong communicators who can handle confidential information with discretion

• People comfortable working in fast-paced, high-pressure environments

Bonus If You Have

• Experience supporting senior executives within entertainment, media, music or creative industries

• Experience managing international travel logistics

• Experience coordinating leadership meetings or corporate events

Why This Role Matters

Senior leadership teams rely on trusted operational support to move quickly and make decisions effectively. This role ensures that key executives can focus on strategic priorities while maintaining smooth communication, organisation and coordination across the business.