ACCOUNT ASSISTANT, BOILER ROOM

20 Mar

APPLICATIONS FOR THIS ROLE WILL CLOSE 10:00AM 29 MARCH 2024. Unfortunately, we do not sponsor visas and will require all applicants to have right to work within the UK, with the ability to access the London office twice a week.

WHO WE ARE

Everything we do is rooted in the energy of the club culture and its ability to bring people together. Open dancefloors; where music, ideas and people meet.
Boiler Room started with a webcam taped to a wall, broadcasting from a warehouse in London, opening a keyhole to the city’s underground. DIY at it’s finest; raw uncut and homemade.
As an independent music platform and cultural curator, we remain true to that history. Connecting club culture to the wider world, on screen and irl through parties, film and video.
Since 2010 we built a unique archive; featuring over 4,000 performance, by more than 5,000 artists spanning 150 cities, enabling everyone regardless of where they live to enjoy the freedom it stands for.
Our remit is to platform music in new ways – sound on for the voices and stories of the fringes of the mainstream.
Boiler Room fosters a diverse and inclusive working culture and we ensure that everything we do is always in line with our manifesto. No matter our location, role or status within the company, we focus on working together to achieve the same vision.
Diversity is more than a commitment at Boiler Room — it is the foundation of what we do. All Boiler Room events and workplaces are inclusive spaces, enjoyed by everyone regardless of race, religion, nationality, ethnicity, physical ability, gender identity or sexual orientation. As an equal opportunities employer, we strongly encourage all those who are suitably qualified for the role to apply, particularly womxn, POC, differently-abled and/or LGBTQI people.

YOUR ROLE

To assist the business with the management of its accounts payable function, ensuring the running of an accurate and seamless internal accounting function. We are looking for an individual who is smart, hungry and ambitious to work alongside our Assistant Management Account and Head of Finance here at Boiler Room, specifically owning the purchase ledger process with key attention to detail and the ability to run reports autonomously.

MAIN DUTIES

Maintenance and filing management of the Accounts email inbox. Ensuring all incoming emails are actioned and/or redirected to the relevant team member
Set-up of new supplier/customer accounts and project codes (as instructed) in Netsuite accounting system
Review and processing of all purchase invoices and credit card costs into the Netsuite accounting system
Coordination of the weekly supplier payment run, staff expenses, staff advances and efficiently managing and prioritising any approved urgent payment requests
Attending to all supplier queries around payments on a timely basis
Reconciliation of supplier statements for all regular suppliers
Creation and distribution of client invoices (as instructed) via the Netsuite accounting system, ensuring all relevant vendor and compliance forms are completed and delivered where required
Creation and distribution of monthly client statements
Assisting the Boiler Room team with credit control, ensuring outstanding client invoices are remitted in a timely manner
Coordinating the process of all company credit card spend and reconciling the account on a monthly basis
Coordination of all company subscriptions and payments, ensuring retrieval of all invoices/receipts for any auto payments and direct debits
Other general accounting assistance to support the delivery of month-end and year-end accounts

EXPECTATIONS (specific to your role)

1 years experience or less working within a finance department of a creative/media company and/or a University degree aligned to Finance and Accounting
A super hungry, smart and ambitious individual looking to start their career in Finance
Must have a high level of attention to detail and great organisational skills
Knowledge of Excel and strong numerical skills
Excellent communication and interpersonal skills
Experience using Netsuite (desirable)

WORKING AT BOILER ROOM

EXPECTATIONS

Demonstrable passion and understanding of the Boiler Room brand and vision
Be focused and in line with achieving your department’s quarterly objectives
Facilitate inter-departmental collaboration as well as supporting your team across a variety of projects with different timelines and urgency
Be proactive
Attend a variety of meetings, including project-specific stand-ups, weekly department planning and company-wide updates, managing your time wisely
Be adaptable and ready to work in a fast-paced environment
Participate in a personal development programme and peer review

SKILLS

Communicate effectively in verbal and written English
Excellent computer proficiency, specifically Microsoft Word & Excel and Google Drive
Present and discuss ideas clearly, and to help translate concepts to the wider team in a detailed and methodical manner
Ability to work autonomously and with initiative

KNOWLEDGE

Be an expert in your field
Demonstrate an understanding of best practices in your field
Demonstrate an understanding of latest industry standard including;
- trends
- tools and software
- appropriate national and international standards
Be open to training and development

ATTITUDE

Be a brand ambassador for Boiler Room; ensuring everything you do at Boiler Room is in line with our manifesto and vision
Be open to feedback from your team to benefit personal/project development and learning
To promote teamwork and to ensure effective working relations and communication across the whole company
Encourage a tolerant working environment and champion diversity within the workplace
Note: This job description could change and evolve over time to meet the needs of the business.

OUR EMPLOYEE PERKS

You’ll receive 25 days annual leave (depending when you join the team, this will be pro-rata’d).
We offer our team several wellbeing benefits and host regular wellbeing activities, including, but not limited to: private medical insurance, life assurance, a monthly ClassPass membership, access to private 1:1s with Boiler Room’s mental health practitioner, the Cycle2Work scheme, nursery vouchers to support our hard-working parents with their little ones, plus weekly reflexology appointments.
Our working hours are 10am-5.30pm Monday to Friday. Due to the nature of the role and the business, there may be some occasions where you are required to work outside of these hours. Rest assured we offer time off in lieu (TOIL) for any additional hours worked, as agreed by your line manager.
A new Apple MacBook.
You’ll be enrolled into our pension with NEST after three-months.
Guestlist for you +1 to selected global Boiler Room shows.
We’re a friendly group here at Boiler Room and enjoy down time together away from the desk. We host regular team socials in and out of the office, inclusive of all.
Our Apparel team launches new clothing drops every quarter for our fans worldwide. You’ll receive a quarterly code to pick an item of your choice for free, including an ongoing 50% off code for yourself, family and friends via our shop.

OUR HIRING PROCESS

If you are successful and shortlisted for an interview, you will be contacted via email using the address with which you applied.

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